Location: France Office (Cannes &amp; Paris)
Specialism: Sales, Marketing, PR, HR, Finance, Legal Languages: English and French
I&rsquo;m British but have spent most of my adult life living in France. I obtained French nationality a few years ago so am now both British and French!

Megan Collins

Location: Cental Paris, on-site 5 days per week Contract Type: Permanent Salary: &euro;35,000 &ndash; &euro;45,000 depending on level of seniority
&nbsp;
Our client, an international non-profit organisation, is recruiting a bilingual Executive Assistant for the Paris headquarters.
The role requires a significant amount of writing in English, so a&nbsp;very high level of English is essential, along with fluency in French.
Reporting directly to the Executive Director and elected International Officers and working as part of a team with diverse responsibilities, your main focus will be administrative work and support of the Council. The role involves taking Council and General Assembly meeting minutes and resolutions (in English), translation (English to French), daily correspondence, archiving, and secretariat tasks, while also contributing to transversal activities within the Secretariat. This is a unique opportunity to play an integral role in an international association and support its leadership in a multicultural environment.
You may be requested to travel abroad for Council meetings (2 per year) as well as international congresses and forums.
&nbsp;
Responsibilities
<ul style="margin-top: 0cm;" type="disc">
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Drafting minutes of Council meetings and General Assemblies (English)</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Translating Council minutes and General Assembly minutes into French</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Proofreading English documents</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Daily correspondence and archiving</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Receiving, classifying and following up on email and post</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Follow-up of agendas and preparation of meetings: logistics (on site/remote/hybrid), file management, preparation/editing of support material</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Organisation of surveys, statistical overviews and research on requested topics</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Various transversal secretariat activities</li>
</ul>
&nbsp;
Profile Required
<ul style="margin-top: 0cm;" type="disc">
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Bilingual French/English</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Secretariat skills (taking notes, writing minutes of meetings, drafting correspondence etc.)</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Communication tools proficiency</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Administrative mail and document management</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">IT and MS Office at an advanced level</li>
</ul>
&nbsp;
<ul style="margin-top: 0cm;" type="disc">
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Capacity to work independently with a strong sense of responsibility</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Organised, structured, and able to prioritise</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Proactive, adaptable, and flexible</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Team-oriented with motivation to work at an international level and sensitivity to different cultures</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Efficiency, flexibility, loyalty and discretion</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Degree in languages, administration, or management or proven experience in a comparable role</li>
</ul>
&nbsp;
Please send your CV to <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>
&nbsp;
Please note that only shortlisted candidates will be contacted.

Executive Assistant

Our client, a leading multinational economic consulting firm, is looking to recruit an HR Coordinator, based in central Paris, to provide HR support to the international offices. You will report into the Senior HR Manager, based in London and will form part of an HR team of four people.
You will begin as an HR Coordinator but the position offers great opportunity for career progression, particularly as you will be the only HR contact in the French office.
Candidates must have initial HR experience within the professional services sector and speak fluent English and French.
The role could also be based out of Brussels or Madrid, if preferred.
&nbsp;
Key Responsibilities:
<ul style="margin-top: 0cm;" type="disc">
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Draft contracts and other new joiner paperwork, working with the regional office managers where required.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Liaise with the HR Service Centre and Global Mobility teams to ensure the correct right to work is in place and all pre-employment information is accurately collected.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Input and maintain information in a timely fashion into the HR systems, ensuring accurate HR records. </li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Maintain a thorough understanding of Company policies and procedures. Provide general support to employees on the application of the various policies and procedures.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Assist with the administration of core processes including onboarding and offboarding,&nbsp; applications for family leave, flexible working requests, and absence management.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Coordinate the timely scheduling of probation review meetings, exit interviews and any other meetings required as part of onboarding/ departure processes. </li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Work with the regional Office Managers to answer routine HR queries and provide guidance on processes and procedures.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Ensure compliance with internal processes as required for the processing of standard HR transactions e.g. joiners, leavers, job changes.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Assist with the administration of annual processes e.g. performance and salary review as required. </li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Develop a thorough understanding of the various systems used by the HR teams.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Assist with the collection of and interpretation of various reports and metrics as required for example on headcount, recruitment, mobility etc.</li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Work closely with and support other People teams in the Company, including Recruitment and L&amp;D. </li>
<li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;">Participate in ad-hoc projects as required</li>
</ul>
&nbsp;
Experience:
<ul style="margin-top: 0cm;" type="disc">
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Previous generalist HR experience, gained within a professional services environment. </li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Fluency in English and French or English and Spanish</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Experience and confidence with HR systems. Experience using Workday would be beneficial but not essential.</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">Demonstrated experience with Microsoft Office with a focus on Word, Excel and Powerpoint applications.</li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;">An understanding of HR processes and differences across Europe would be desirable.</li>
</ul>
&nbsp;
Hybrid working model: 2 days in office, 3 days from home
Some travel required to meet colleagues in London, Spain and Belgium
&nbsp;
Salary: 47K&euro; - 52K&euro;
&nbsp;
Please send your CV to <a href="mailto:m.collins@eurolondon.com">m.collins@eurolondon.com</a>
&nbsp;
Please note that only shortlisted candidates will be contacted.
&nbsp;
&nbsp;

Megan Collins

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Executive Assistant

HR Coordinator

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